An application for a certified copy of a birth record is available online for $29. Mail your application and fee to:

Calaveras County Recorder
891 Mountain Ranch Road 
San Andreas, CA 95249

Newborn certificates are available approximately 4-6 weeks after the birth date. Before your visit, call our office at (209) 754-6372 to verify that the record is available.

State law requires this office to issue two types of certified copies to requesters: authorized and informational. Both types are certified copies of the original document on file with our office.

Effective January 1, 2010, only specific individuals can receive an authorized certified copy of a birth, death, or marriage record. Those unable to meet the criteria for an authorized certified copy may receive an informational copy with the words “INFORMATIONAL. NOT A VALID DOCUMENT TO ESTABLISH IDENTITY” imprinted across the face of the copy. An authorized copy of a birth record is required to obtain a driver’s license, passport, social security card, and other services related to an individual’s identity.

An authorized copy establishes the registrant's identity (child named on the certificate). Persons requesting an authorized copy must sign a statement, under penalty of perjury, that they are an “authorized person” as defined by Section 103526(c) of the Health and Safety Code:

• The registrant or a parent or legal guardian of the registrant.
• A party entitled to receive the record due to a court order, or an attorney or a licensed adoption agency seeking the birth record to comply with the requirements of Section 3140 or 7603 of the Family Code.
• A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
• A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.
• An attorney representing the registrant or the registrant’s estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant’s estate.

An informational copy is invalid for identity purposes. The certificate bears an inscription across the face of the document that states, “INFORMATIONAL. NOT A VALID DOCUMENT TO ESTABLISH IDENTITY.” Informational copies are available to all requesters.

In Person

1. Visit our office at 891 Mountain Ranch Road,  San Andreas, CA 95249.
2. You will be asked to complete an application. To obtain authorized copies, you must present a valid government-issued photo ID. You may also complete the application online on our self-service portal before coming in.
3. Pay fees and allow 20 minutes from receipt of completed application and payment to receive your certificate(s).

By Mail

1. Complete and print the application form.
2. If you are ordering one or more authorized copies, complete page 2 of the application. Have your sworn statement notarized by a Notary Public.
3. Mail your application, including the notarized sworn statement (if applicable), and payment to the address at the bottom of the page.
4. Allow 5-7 business days from receipt of the application and payment to receive your certificate(s).

Online

1. Place your order here. The following information is required to request certified copies online. An additional processing fee applies to all online orders.

• Person’s full name as it appears on the birth certificate
• City in which the person was born
• Date of birth
• Mother’s maiden name
• Father’s name
• Requestor’s full name, address, and phone number
• Relationship to person listed on certificate
• Number of copies requested

2. If you are ordering one or more authorized copies, complete page 2 of the application. Have your sworn statement notarized by a Notary Public. 

3. For “regular mail” orders, allow 5-7 business days from submitting the online order and paying for fulfillment.

If you can't visit our office or have a notary public confirm your identity, you can conveniently request records online through our authorized partner, VitalChek Network Inc. This secure service accepts all major credit cards.

Please note: VitalChek charges an additional processing fee for online orders. To access this service, visit the VitalChek website using the link below.
 

Click Here for VitalChek